Corporate Relocation Auto Transport: Complete Guide for HR Teams

Corporate relocations are complex enough without adding vehicle shipping to the HR team's plate. Here's how to set up a streamlined auto transport program for your company — with direct billing, volume pricing, and an experience your employees won't complain about.

Why Employees Need Car Shipping During Relocation

When an employee relocates from, say, Chicago to Dallas, driving 1,000 miles is a 2-day ordeal — time away from work, hotel costs, and wear on the vehicle. Auto transport turns it into a non-event: the employee flies, and the car arrives within 3–5 days of the shipment date.

Companies that include auto transport in their relocation packages see higher employee acceptance rates on relocation offers and fewer relocation-related complaints.

How Corporate Auto Transport Billing Works

We offer three billing arrangements for corporate clients:

1. Direct invoice to company: We bill your company directly for each shipment. Best for large employers with ongoing relocation programs.
2. Employee pays, company reimburses: Employee pays at delivery, submits receipt for reimbursement. We provide detailed invoices formatted for expense reports.
3. Relocation Management Company (RMC) billing: If your company uses a third-party RMC (SIRVA, Cartus, Atlas, etc.), we work directly with the RMC for billing and coordination.

Volume Pricing Tiers

Coordinating with Employee Start Dates

The most common HR request: "Can we get the car there by [start date]?" Yes — here's how to make it work:

• Book transport 2–3 weeks before the employee's last day at the current location
• Schedule pickup 1–2 days before the employee vacates (they may need the car until the last moment)
• Allow 3–8 days for transit depending on distance
• Schedule delivery for 1–2 days before the employee starts (gives a buffer)

Executive and High-Value Vehicle Transport

For C-suite or executive relocations with high-value vehicles (Tesla, BMW, Porsche, luxury SUVs), enclosed transport is recommended. Enclosed carriers provide protection from road debris and weather, and the white-glove experience reflects well on the company's relocation investment.

Getting Started with a Corporate Account

Contact us at (216) 412-4411 or quote@uwoncarriers.com to discuss your company's relocation volume and set up direct billing. We'll assign a dedicated account manager and get your first shipment moving within days.